When a program is configured for Microsoft Teams and associated with one or several team(s), its default audience is: all people that are part of the team(s).
This means that:
Everyone in the team(s) will receive proposals from RandomCoffee
People who join a team where RandomCoffee is running will automatically be added to the RandomCoffee sessions and will receive proposals.
People who leave the team will automatically stop receiving propositions from RandomCoffee
✨ Pro tip
You can take advantage of this mechanics above to facilitate your internal communication. For example, by creating a Team dedicated to RandomCoffee and inviting your members to join it to participate automatically.
⚠️ Note that people with a "guest" status in your teams are not included into Randomcoffee as they are not considered by organization members by Microsoft.
Check this article for more details.
How to setup the MS Teams Integration?
Prerequisites
Existing program
The Microsoft Teams integration works by associating a RandomCoffee program to one or several Microsoft Teams team(s).
We recommend to have at least one existing program already created in your RandomCoffee workspace before setting up the Microsoft Teams integration.
Permissions
To complete the installation process, you will need to be authorized to add/remove external apps to your Microsoft teams workspace.
Before starting, make sure you have the appropriate permissions (depending on your organization's policy) or get supported by your IT colleagues during the process.
Installing the RandomCoffee app
Once the prerequisites are checked, you can add the app to a team by following these steps.
Step 1: Go to the "Settings" section in the "configuration" tab -> select the Microsoft Teams integration.
Click on the Install button:
Step 2: You should be redirected to Microsoft Teams, then select "Add to a team".
Step 3: The RandomCoffee app needs to be installed in a team. Select your desired team and click "Set up".
Step 4: Select the RandomCoffee program to associate.
If you select an existing running program, this will reset its communication templates to make it compatible with Microsoft Teams cards. Don't forget to adapt your message templates once the installation is complete!
Step 5: Well done! Your program is successfully associated to the team. The RandomCoffee bot will send a confirmation card to the team:
Step 6: Click “complete setup” (or go to your RandomCoffee workspace) to finish setting up your program by choosing your matching rules, personalizing your message, and scheduling upcoming sessions.
In your RandomCoffee workspace, the associated program should automatically appear as configured to "Microsoft teams".
✨ Pro tip
Note that you can add several MS Teams Teams in 1 program.
Members synchronization
Members are automatically synchronized before each session.
You can also "force" the synchronization by clicking on "Provision" in the settings of your program.
