You will need to work with your internal Workday specialist, or a support contact at Workday, in order to generate the custom report that is used to integrate with RandomCoffee.
Step 1: Create a Custom Workday Report
Create a custom JSON report in Workday that has your required fields and includes all users that are active in RandomCoffee.
The custom report must:
Include all active employees that should appear in RandomCoffee.
Have "web services enabled" so that RandomCoffee can successfully communicate with the Workday Reports-as-a-Service API.
Be in JSON format.
Have a report owner with appropriate permissions to access all categories that appear in the report
Example screenshots:
At a minimum, you should include the following fields:
first_name
last_name
email
You should also include any other columns you wish to use in RandomCoffee.
Step 2: Generate Report Credentials
Workday report information is pulled into RandomCoffee in JSON format. The following credentials need to be pulled from your Workday report to successfully initiate the integration with RandomCoffee:
URL in JSON format. Note the end of the URL specifies the report format. Example: *https://wd5-impl-services1.workday.com/ccx/service/customreport/hool/12345/Hooli_RandomCoffee?format=json*
Username (integration username, not email) to access report
Password to access report
This process will likely require working with your IT team and/or a Workday technical representative.
Step 3: Send the credentials to RandomCoffee
Once you have the report configured, please send the credentials to RandomCoffee team for testing.